When you host a meeting online the risk of having technical issues is a lot. For instance the board members could have poor internet connectivity or his battery might die during the meeting. It’s a good idea to have remote participants to check their equipment before the meeting. You can also provide training and assistance to ensure that attendees from remote locations are equipped to use the portal for board members prior to the meeting.
In addition to the basic options, you should look for a digital meeting space that provides high levels of security and compliance. The top online portals for board meetings will safeguard your data at the server level, and you can also customize access to documents for different users.
A second essential characteristic is the capability of recording votes. Recording the results of a vote in your virtual meeting room will ensure transparency and accountability, in contrast to the traditional show of hands system. Additionally, it will cut down the amount of time on processing board resolutions and will improve the efficiency of your meetings.
Even if your attendees are not tech-savvy, the software should be simple to use and understand. It must also be compatible with all platforms including smartphones and tablets. In addition, it must provide a print-friendly format. Some board members prefer to print documents or even presentations, for a variety of reasons. Apart from that the digital boardroom must include chat functions for quick collaboration.