Traditionally, companies stored important documents in a safe space that buyers could access to conduct due diligence. These documents are now stored digitally in data rooms. Investors can view information such as your articles of association and your patents, as well as your intellectual property, and the legal structure for your company. This includes contracts, stock vesting and a cap-table (which lists who owns what).

If you’re planning for an investor, an exit or acquisition, it’s vital to have the appropriate documentation prepared quickly. This will make the process easier, and reduce the risk of missing something crucial.

Virtual data rooms provide secure environments for sharing and storage of IP and licensing documents. Security features like audit logs and user permissions settings, watermarking, and printing/download restrictions can prevent leaks of information and data breaches.

Lawyers often deal with large volumes of confidential materials during a litigation case. Virtual data rooms are the ideal method of handling this material due to their secure encryption methods and their precise controls on security. VDRs allow lawyers to collaborate with clients and share files while preserving confidentiality.

A data room for investors should be set up immediately you begin selling to investors, so they can view all the relevant information during due diligence. This will ensure they are aware of what you’re offering and make an informed choice on whether or not they’d like to collaborate with you.